Motor Pool RentalThe Motor Pool at Appalachian State University provides individual employees and campus organizations with reliable transportation as they travel to carry out their responsibilities associated with the university.  

Two ways to check vehicle availability:

1) Contact Motor Pool Offices at 828-262-3195

2) Request online  (Sedans, Minivans and 12 Passenger Vans)


Driving a "Big Van?"  Driver training required for 12 - 15 Passenger Vans:

To ensure safe, experienced drivers are behind the wheel of multi-passenger vans, the university performs driver's license checks, requires an online course, and requires a hands on driver's test at the Motor Pool office.  Van driver's licenses are good for one year.

Click this link to get started.

I've completed a background check and the online training...How do I take the driver's test?

Multi-passenger driver tests are conducted Monday through Thursday from 9:30 AM-3:30 PM.  To schedule an appointment for driver training, contact the Motor Pool Office at 828-262-3195.  Customer requests for training should be submitted at least 24 hours prior to the desired appointment. Cancellations should also be received by the Motor Pool Office at least 24 hours prior to the scheduled appointment in order to avoid charges. The cost of the road test segment of the Multi-passenger training will be $60.00 per driver effective 10/8/2018.  


Motor Pool Hours

Office hours for vehicle "pick ups" and other servies are:

Monday - Friday

7:30am - 4:00pm

Cars may be returned anytime 24/7.  We have a key pouch drop box for your convenience.


Rental Rates

All rental rates include fuel.  Rates are based on either a per mile charge or a minimum daily rate (whichever is greater.) NOTE:  As of July 1, 2018 we have new rental rates.Save Yo'sef Money Ahead

Vehicle Type                                 Rate Per Mile                           Daily Rate                      
Sedans and Minivans $0.55 includes gas $32 includes gas
12 Passenger Vans $0.55 includes gas $32 includes gas
Box Truck $0.55 includes gas $32 includes gas

Additional Service:  Do You Need A Driver?

In some rare instances you may find it is helpful to hire a professional driver to drive your rented vehicle.  Driver fees are $22.50 per hour in addition to the rates listed above.  If your travel is of a duration that requires your driver to have meals and lodging, these costs are also additional to you.


Requesting Access to use the online form

Beginning July 1st, 2013 you can rent vehicles online, saving paper and giving you access to much more information like:

  • A list of your past rentals
  • An estimate of your rental charges

You'll need to click here and request access to the online system.  This is a one-time-only form that you'll need your department head to sign.  Your departmental assistant should keep a copy on file, and mail the original form to:

Amy McNeill, Physical Plant, Administrative Offices


I'm ready to book a car or van




Please contact us with any questions or comments.


 Motor Pool Guidlines


File attachmentTypeSize
Give Me Online Access for Rentals.pdf (105 KB)PDF105.16 KB